Your largest cost line should not arrive as a spreadsheet attachment.

What it costs

Nobody can say where a request is sitting, employees ask HR for a balance they should be able to see, and carry-forward and encashment are calculated by hand at year end — with the state-specific rules applied from memory.

How HRZyra handles it

Leave types, accrual, carry-forward and lapse configured once per location against the Shops & Establishments Act that applies there, with employees applying from mobile and seeing their balance before they submit.

What changes

Balances maintain themselves, entitlement follows the law of each location, and finance can see accrued leave liability without asking HR to work it out.

What it costs

Utilisation reporting is built on estimates, labour cost per project is approximate, and the same person fills in two systems every week.

How HRZyra handles it

Time booked against projects, clients and cost centres, approved alongside attendance, and reconciled against it so booked hours and paid hours agree.

What changes

Client invoicing and internal labour costing come from one approved set of hours rather than two competing ones.

What it costs

The cycle consumes the finance and HR calendar every month, depends on one person who understands the spreadsheet, and leaves no time to check the output before the money moves.

How HRZyra handles it

One run that reads the attendance and leave your managers already approved, calculates statutory deductions per employee, and produces the bank file and the filings from the same numbers.

What changes

Payroll becomes a review step rather than a rebuild, and it stops being a single point of failure in one person’s file.

What it costs

Errors surface after the salary credit, when fixing them means an adjustment, an apology and a correction to a filing that has already gone in. Trust is the expensive part, not the arithmetic.

How HRZyra handles it

Statutory deductions computed in the run against each employee’s own state and entity, with Form 24Q, Form 16 and ECR generated from the same calculation that produced the payslip.

What changes

The return and the payslip cannot disagree, because they come from one calculation — and every revision carries who changed it and when.

What it costs

Professional Tax gets deducted in states that levy none, minimum wage notifications are missed because nobody tracks them per state, and each registration ends up with its own spreadsheet and its own filing calendar.

How HRZyra handles it

Each location carries its own statutory profile — Professional Tax position, minimum wages, Labour Welfare Fund and the applicable Shops & Establishments Act — applied automatically in a single payroll run.

What changes

One run covers every state correctly, and filing status is visible per entity and per state rather than per person’s memory.

What it costs

Employees chase their own money, approval depends on who happens to be available, and out-of-policy claims are argued about after submission rather than stopped at it.

How HRZyra handles it

Claims raised from mobile with the receipt attached, policy limits applied at submission, routed for approval by amount and cost centre, and reimbursed through payroll with the right tax treatment.

What changes

Claims settle with the salary instead of a separate payment run, and spend is visible by department and cost centre.

What it costs

Decisions get made on the last figure anyone remembers, attrition is noticed after the resignations rather than before, and the true cost of the workforce is known only at year end.

How HRZyra handles it

Dashboards reading the same live records payroll and attendance run on — headcount, workforce cost, attrition by department, tenure, manager and location, and statutory filing status across entities.

What changes

Workforce questions resolve on a dashboard, and the reported cost reconciles with what was actually paid because it is the same record.

What it costs

The report is out of date by the time it is circulated, two people producing the same report get different answers, and the effort repeats every month regardless of whether anyone acts on it.

How HRZyra handles it

Reports generated from live operational data, scheduled to finance and leadership, with statutory registers maintained in the formats inspections expect and a full data export available.

What changes

Recurring reporting stops being a monthly task, and the numbers in it match the numbers in payroll.