Expense Management
Claims settled with the salary, not chased over email.
Employees submit claims from their phone with a photographed receipt; approved amounts reimburse through payroll with the correct tax treatment applied.
The problem
Reimbursement claims arrive as photographed receipts in an email thread and get paid whenever finance next gets to them.
What it costs
Employees chase their own money, approval depends on who happens to be available, and out-of-policy claims are argued about after submission rather than stopped at it.
How HRZyra handles it
Claims submitted from the phone with the receipt attached, routed for approval by amount and cost centre, and reimbursed through payroll with the correct tax treatment.
What changes
Claims settle with the salary instead of a separate payment run, and spend is visible by department and cost centre.
Core capabilities
- Mobile claim submission with receipt capture
- Policy limits and category rules enforced at submission, not after
- Multi-level approval routed by amount and cost centre
- Reimbursement through payroll with correct taxability
- Spend reporting by department, category and cost centre
How it works
The sequence a team actually follows, month to month.
- 1
Submit
Claim raised from mobile with a photographed receipt.
- 2
Check policy
Limits and category rules applied at submission rather than at review.
- 3
Approve
Routed by amount and cost centre through the approval chain.
- 4
Reimburse
Paid through payroll with taxability applied correctly.
What changes for the business
Paid with the salary
Reimbursement lands in the payroll cycle rather than a separate payment run.
Policy enforced up front
Out-of-policy claims are stopped at submission, not argued about later.
Spend is visible
Reporting by department, category and cost centre.
Connects with
All integrations →- TallyPayroll journal export
- Zoho BooksJournal sync
- QuickBooksJournal sync
- RazorpayPayouts
Works with
These modules share the same employee record, so data moves between them without an export.
Who uses this most
Common in
Expense Management — common questions
How are expense claims reimbursed?
Approved claims are reimbursed through payroll with the correct tax treatment applied, rather than through a separate payment run.
Ready to fix payroll for good?
See HRZyra run against your own salary structures, attendance rules and statutory obligations.
Free migration · No credit card