Attendance Management
Biometric, mobile and geo-fenced — one attendance record.
Capture attendance however each site works — biometric device, geo-fenced mobile app, web or kiosk — and land it all in one record that feeds leave and payroll without a re-key.
The problem
Attendance arrives as registers, WhatsApp messages and a biometric export, and someone consolidates it into a spreadsheet at month end.
What it costs
The consolidation is redone every cycle and cannot be checked. Disputes about a missing day surface after payroll has run, when correcting them means an off-cycle adjustment rather than an edit.
How HRZyra handles it
Each site captures attendance however suits it — biometric, geo-fenced mobile, web or kiosk — and all of it lands in one record that leave and payroll read directly, with no re-keying step in between.
What changes
Month end starts with a payroll run instead of a reconciliation, and any disputed day has an auditable record behind it.
Core capabilities
- Biometric device integration, geo-fenced mobile punch, web and kiosk capture
- Multi-site and multi-shift rosters in a single view
- Regularisation requests with a manager approval chain
- Overtime, late-mark and short-hours rules applied automatically
- Live exception alerts rather than a month-end surprise
How it works
The sequence a team actually follows, month to month.
- 1
Capture
Punches arrive from biometric devices, the mobile app with geo-fencing, web or a kiosk.
- 2
Apply rules
Overtime, late marks and short hours computed automatically against the applicable shift.
- 3
Regularise
Corrections raised by the employee and approved by their manager, on the record.
- 4
Feed payroll
Approved attendance flows into the payroll run without an export.
What changes for the business
One record from many sites
Different capture methods stop producing different spreadsheets.
Exceptions surface early
Live alerts rather than a discovery at month end.
Corrections are traceable
Every regularisation carries who asked and who approved.
Connects with
All integrations →- Biometric devicesPunch capture at every site
- SlackApprovals & alerts
- MS TeamsApprovals & alerts
- Open APIREST API and webhooks
Works with
These modules share the same employee record, so data moves between them without an export.
Who uses this most
Attendance Management — common questions
Does it work for office, field and remote employees?
Yes. Attendance can be captured by biometric device, geo-fenced mobile app, web or kiosk, and different sites can use different methods while landing in the same record. Employees reach payslips, leave and requests from the mobile app wherever they are.
Can attendance come from different sources at different sites?
Yes. A plant can run biometric devices, field staff can use the geo-fenced mobile app and a head office can punch on web or a kiosk — all of it lands in the same attendance record that leave and payroll read from.
Do timesheets and attendance have to be filled in separately?
Timesheets book time against projects, tasks and cost centres for billing and costing; attendance records presence for payroll. Approved timesheet hours reconcile against attendance so the two agree rather than being maintained in parallel.
How does attendance work across many small store locations?
Each store is its own attendance point — a shared device or the employee’s phone — and its own roster. Because stores frequently sit in different states, each one also resolves its own Professional Tax position, leave entitlement and holiday calendar.
Can drivers and field staff mark attendance away from a site?
Yes, through a geo-fenced mobile punch at a hub, warehouse or customer location. Trip allowances, night-out payments and fuel claims reach payroll from the same record rather than a separate spreadsheet.
Ready to fix payroll for good?
See HRZyra run against your own salary structures, attendance rules and statutory obligations.
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