Employee Management
One employee record the whole company trusts.
Every employee detail — personal, statutory, contractual and organisational — in one record that payroll, attendance and compliance all read from. No more reconciling three spreadsheets before month end.
The problem
The employee master is a spreadsheet, and so are the salary structures, the leave balances and the joiner list — each maintained by a different person.
What it costs
The versions disagree, nobody can say which is authoritative, and the person who understands the formulas becomes a dependency the company cannot afford to lose.
How HRZyra handles it
One employee record that payroll, attendance and compliance all read from, with every change attributed and dated. When a salary is revised or someone transfers, it changes in one place and every downstream module sees it.
What changes
There is one version to disagree with, and the company stops depending on one person’s file.
Core capabilities
- Complete employee master with UAN, ESIC, PAN and bank details
- Org chart with reporting lines, departments, locations and cost centres
- Confirmation, transfer, promotion and exit workflows with approvals
- Full change history — who changed what salary, and when
- Custom fields and grades that match how your company is actually structured
How it works
The sequence a team actually follows, month to month.
- 1
Create the record
Personal, statutory, contractual and bank details captured once, with UAN, ESIC and PAN alongside them.
- 2
Place them in the org
Reporting line, department, location and cost centre set, which is what lets analytics and payroll allocate cost correctly.
- 3
Run lifecycle events
Confirmation, transfer, promotion and exit each move through an approval workflow rather than an email thread.
- 4
Keep the history
Every change to salary or employee data stays on the record with who made it and when.
What changes for the business
One version of the truth
Downstream modules stop disagreeing, because there is only one record to disagree about.
Changes are answerable
When finance or an auditor asks who approved a salary revision, the record answers it.
Structure that matches yours
Custom fields and grades mean the system reflects how your company is organised, not a template.
Connects with
All integrations →- Google WorkspaceSSO & calendar
- Open APIREST API and webhooks
Works with
These modules share the same employee record, so data moves between them without an export.
Who uses this most
Common in
Employee Management — common questions
Can we run payroll for multiple legal entities?
Yes. Entities are handled separately for registration and filing while employees who move between them mid-year keep one continuous record.
How is access to salary data controlled?
Access is role-based, and every change to salary or employee data is logged with who made it and when. Document access is controlled and logged the same way.
Ready to fix payroll for good?
See HRZyra run against your own salary structures, attendance rules and statutory obligations.
Free migration · No credit card