Employee Onboarding
Day one that does not start with a form.
Pre-boarding document collection, statutory registration and asset assignment finished before the joiner arrives — so their first day is about the job, not paperwork.
The problem
Documents are collected on the joiner’s first morning, statutory registration starts late, and IT and finance hear about the new hire the same day they arrive.
What it costs
A new joiner’s first impression is paperwork, their first payroll cycle is wrong because UAN and bank details arrived late, and the equipment they need is ordered after they need it.
How HRZyra handles it
Pre-boarding that finishes before the start date — documents collected, UAN and ESIC captured, and tasks assigned across HR, IT, finance and the reporting manager so each is ready.
What changes
Day one is about the job, the first payroll runs correctly, and what was issued at joining is what gets recovered at exit.
Core capabilities
- Pre-joining document upload and verification checklists
- Automatic UAN, ESIC and bank detail collection for payroll readiness
- Task assignment across HR, IT, finance and the reporting manager
- Asset allocation tracking, with recovery handled at exit
- Probation and confirmation tracking with reminders
How it works
The sequence a team actually follows, month to month.
- 1
Pre-board
Document upload and verification checklists completed before the joiner arrives.
- 2
Register
UAN, ESIC and bank details collected so the first payroll runs correctly.
- 3
Assign tasks
HR, IT, finance and the manager each get their own list with dates.
- 4
Track probation
Assets allocated and confirmation dates tracked with reminders.
What changes for the business
Day one is about the job
The administration is finished before the person arrives.
First payroll is correct
Statutory details are in place before the first cycle, not after it.
Assets are accounted for
What was issued at joining is what gets recovered at exit.
Connects with
All integrations →- Google WorkspaceSSO & calendar
- SlackApprovals & alerts
- MS TeamsApprovals & alerts
- WhatsAppPayslip & reminder delivery
Works with
These modules share the same employee record, so data moves between them without an export.
Common in
Employee Onboarding — common questions
What happens to a candidate once they accept the offer?
They pass into onboarding without re-entry — the accepted candidate becomes a joiner, and pre-boarding document collection and statutory registration start from there.
Can we collect documents before someone joins?
Yes. Pre-joining upload and verification checklists, plus UAN, ESIC and bank detail collection, so the first payroll cycle runs correctly and day one is not spent on forms.
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