Shift Management
Rosters for teams that do not work nine to five.
Build rotating, split and night shifts across sites, publish them to the mobile app, and have the resulting overtime and night allowances flow straight into payroll.
The problem
Rotating and night rosters are planned in a spreadsheet, sent out by WhatsApp, and the allowances they generate are worked out separately afterwards.
What it costs
Coverage gaps are found after the shift is missed, swaps happen informally with no record, and night and overtime allowances are recalculated by hand every cycle — which is where the pay disputes come from.
How HRZyra handles it
Rosters built and published in the system, with the overtime and night allowances they imply flowing into payroll as a consequence of the roster rather than a separate calculation.
What changes
The roster that was worked is the roster that gets paid, and gaps are visible while there is still time to fill them.
Core capabilities
- Rotating, split, night and flexible shift patterns
- Roster publishing to the employee mobile app with change notifications
- Shift swap and cover requests with approval
- Automatic night-shift and overtime allowance calculation
- Coverage view by site, so gaps are visible before the week starts
How it works
The sequence a team actually follows, month to month.
- 1
Build the roster
Rotating, split, night and flexible patterns assigned across sites.
- 2
Check coverage
Gaps visible by site before the week starts, not after.
- 3
Publish
Rosters pushed to the employee mobile app, with notifications on change.
- 4
Handle changes
Swap and cover requests approved in the system; allowances follow automatically.
What changes for the business
Allowances stop being manual
Night and overtime pay derives from the roster that was actually worked.
Coverage gaps are visible
Seen while there is still time to fill them.
Changes reach people
Roster changes arrive in the app rather than a message thread.
Connects with
All integrations →- Biometric devicesPunch capture at every site
- WhatsAppPayslip & reminder delivery
- SlackApprovals & alerts
Works with
These modules share the same employee record, so data moves between them without an export.
Who uses this most
Shift Management — common questions
Can attendance come from different sources at different sites?
Yes. A plant can run biometric devices, field staff can use the geo-fenced mobile app and a head office can punch on web or a kiosk — all of it lands in the same attendance record that leave and payroll read from.
How are night-shift and overtime allowances calculated?
They derive from the roster that was actually worked. Rotating, split and night patterns are built and published in the system, and the resulting allowances flow into the payroll run rather than being worked out separately.
Can rosters cover round-the-clock duty with relief and handover?
Yes. Rotating, night and on-call patterns are built and published to the mobile app, with swap and cover requests approved on the record — and night duty allowance following whoever actually worked the shift.
Is overtime calculated at the statutory rate from the shift roster?
Yes. Hours beyond the standard shift compute at the applicable rate from the roster actually worked, so overtime and shift allowance are a consequence of the roster rather than a separate month-end calculation.
Ready to fix payroll for good?
See HRZyra run against your own salary structures, attendance rules and statutory obligations.
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